Records Management is defined by the National Archives of Australia as the managing, protecting and storing of information in the right place to keep it accessible and usable. This includes hardcopy and digital copies of information. Records Management is mandatory for compliance by all Australian businesses.
As a business owner or manager, you have a responsibility to manage information to effectively meet business and accountability requirements. The NAA is currently mapping and defining the capabilities that staff and information management professionals need to be better at record management. Currently in draft form, the final version is due for release in December 2018.
The capabilities framework tool will enable employees involved in records management to:
- Better understand their information management responsibilities and roles
- Create learning pathways for career progression and development
- Identity skills and knowledge gaps to identify opportunities to upskill and better meet the challenges of managing information and data in their current position
- Gain promotions or transition to other information or data related fields
Organisations will benefit from being able to establish:
- Information and data training and awareness programs
- Continuing professional development (CPD) programs for information and data employees to help them achieve professional recognition
- Position descriptions and selection documentation
- Performance management expectations
- Succession plans and learning pathways
Using Info-Organiser for records management capabilities
These new capabilities outline the skills and knowledge employees and organisations need to be across records management. Levels of the capabilities will relate to Foundation, Practitioner (operational), Management and Executive roles. These levels will be adaptable to the needs and size of your business.
Key Areas that Info-Organiser can play a vital role in record management are in:
- Information Governance
- Risk Management
- Information Security
- Identification, retention and destruction
- Digital preservation and continuity
- Information Review
- User Experience
- Metadata capture and use
- Cloud computing
How Info-Organiser lightens your records management load
Info-Organiser is a robust document management solution that meets key records management requirements as outlined in the Victorian Records Management Standards or VERS. VERS is recognised as the leading authority for records management standards in Australia.
Gaining accreditation is a lengthy and stringent process. We willingly embraced this process as part of our commitment to Australian business to meet governance and compliance standards with an easy to use document management solution. Many enterprise DMS solutions bundle expensive features that are not required by the average Australian business. Info-Organiser strives to provide user friendly software that is smart, reliable and cares for your info.
Info-Organiser is simple to configure and install. Our clients appreciate that they can be easily filing and resourcing business info within an hour of training.
The flowchart below shows how easy it is to use Info-Organiser for faster business filing of your records.
How to get smarter with records management
If your business needs to store accounts, tax info, compliance documents, client files, payroll files, contracts, copyright, trademark, patents, board papers, registers, insurance or medical records, etc – then you need a records management policy. Yes, essentially that means all Australian business need to get smarter about how they think about records management.
A VERS accredited solution like Info-Organiser will tick all the records management boxes of the average Australian business. Organise a demo today with one of our highly trained document management experts.